:: Imaging, Indexing & Hosting Services

Our imaging services can be performed in our offices, or they can be completed at the file location with well-trained, knowledgeable and experienced NTC staff.

Clients gain NTC’s sophisticated understanding of the mortgage process and cutting edge document management platform. Our intuitive technology allows us to create and to develop a customized process for clients so to meet their needs and circumstances.

Each year, NTC images 15 to 30 million pages, though the firm can ramp up with little or no lead time to 500,000 pages per day to support a client.

One reason it can handle this volume is because of the firm’s understanding of mortgage files and document types, which is essential for proper indexing, document type recognition and proper file handling. Non-mortgage industry imaging companies cannot simultaneously offer added benefits of performing audits, note endorsements, and recording services.

The firm relies on sophisticated imaging equipment and software to produce the highest-quality imaging services available to the mortgage industry. NTC maintains numerous on-site, up-to-date Kodak scanners. We comply with the strictest encryption procedures and standards when it comes to information security and transfer of data. We provide indexing services, identify if critical documents are missing and deliver new images through a secure transmission. Also, NTC provides web image hosting and access as well as original file/document delivery, and vault storage.

In addition, here are a few specialized services utilizing our advanced imaging, indexing data capture/review, inventory and hosting capabilities:

Imaging Service Options Include:

  • Optional Mobile Imaging Services
  • File intake
  • File inventory
  • Full file and document imaging
  • Indexing services
  • Identification of missing critical documents
  • Optional: Document retrieval/research to locate missing documents to cure deficiencies
  • Optional: Current owner, tax or lien position searches performed
  • Delivery of new images via secure transmission
  • Web image hosting and access
  • Original file/document delivery or vault storage

Correcting Existing Images:

  • Existing images received and imported
  • Review and correction of indexes as appropriate
  • Inventory of critical documents
  • Re-indexing to new standards as appropriate
  • Identification of missing critical documents
  • Optional: Document retrieval/research to locate missing documents to cure deficiencies
  • Delivery of new images via secure transmission
  • Web image hosting and access

Bundled Service Opportunities:

Imaging services can be performed in conjunction with assignment services, lien release services, document retrieval, title searches, or other custom services. Here are just a few of the research service options available to cure file or image deficiencies from missing documentation or to provide additional information to assist you with future transactions.

  • Document Research and Retrieval
  • Property Tax Searches
  • Lien Status Searches
  • Current Owner Searches

Benefits of Imaging Services

  • Expertise in mortgage industry documents, imaging and indexing using NTC’s custom built proprietary indexing software.
  • Attain a low variable per order cost, not a high fixed cost.
  • Trained employees are in place to accommodate any volume fluctuations.
  • NTC accepts the client’s assortment of imaging and indexing variations and creates a single indexing standard for all loans in a pool, with clearly identified critical documents that comply with investor guidelines.
  • High-volume capacity and infrastructure.
  • NTC’s sophisticated understanding of this process and mortgage documents and willingness to create and develop a customized process for our clients to meet their specific needs and individual circumstances.